Top VMS Features that Enhance Contingent Staffing Results

Vendor Management Systems (VMS) have become indispensable tools in the staffing industry, empowering agencies to streamline operations and improve service delivery. These systems are designed with numerous features that simplify management tasks and enhance the overall staffing outcomes for both agencies and their clients. In this blog, we’ll explore the key VMS features pivotal in enhancing contingent staffing results, with a focus on how PIXID VMS exemplifies these advantages.

A construction site team of contingent workers being welcomes by their manager

Centralised Workforce Management

One of the most significant features of a VMS is centralised contingent workforce management. This functionality allows staffing professionals to manage all aspects of their contingent workforce from a single platform. Whether selecting and supplying suitable temporary workers, managing assignments, or monitoring compliance issues, centralisation ensures that all data is accessible and manageable from one point, leading to:

  • Improved oversight: Better control and visibility over the workforce.
  • Streamlined processes: Reduced administrative burden and increased efficiency.

PIXID VMS is particularly strong in this area, offering a user-friendly interface that makes it easy to view and manage your entire contingent workforce in one place.

Automated Job Requisition and Approval Workflows

Automation in VMS helps speed up the requisition-to-recruitment process. By streamlining job postings to suppliers and subsequent approval workflows, VMS can significantly reduce time-to-hire, critical in industries where rapid staffing is required. PIXID VMS goes a step further by offering customisable workflows that can be tailored to your specific needs, ensuring a seamless and efficient process. Automated workflows ensure:

  • Faster response times: Quick turnaround from job requisition to candidate placement.
  • Reduced errors: Minimise manual input errors and ensure consistency and trackability.

Analytics and Reporting

Advanced analytics are another cornerstone of modern VMS solutions. With comprehensive reporting tools, staffing suppliers and their clients can gain insights into various metrics such as spend analysis, supplier performance, and compliance rates. PIXID VMS boasts robust reporting capabilities and predictive analytics, through its business intelligence suite, allowing you and your clients to drill down into specific data points and generate custom reports to meet your needs. These analytics support:

  • Data-driven decisions: Empower decision-makers with actionable insights to improve staffing strategies for your clients.
  • Performance monitoring: Allows you and your clients to track and optimise the performance of both the contingent workforce and the staffing suppliers (and sub-suppliers) if applicable.

Mobile Accessibility

In today’s mobile-first world, having access to VMS functionalities on-the-go is essential. Mobile accessibility allows staffing managers and other stakeholders to manage assignments, approve requests, and access reports from anywhere, enhancing flexibility and responsiveness. PIXID VMS offers secure mobile access making it easy to stay connected and manage your contingent workforce from wherever you are.

Compliance and Risk Management Tools

Compliance with labour laws and industry regulations such as GDPR is non-negotiable. A VMS like PIXID VMS includes features that help manage legal compliance and reduce risks associated with the employment of a contingent workforce. This is crucial for:

  • Reducing legal liabilities: Ensure all staffing practices comply with relevant laws.
  • Enhancing reputation: Maintain a reputation for rigorous compliance standards.


The features of Vendor Management Systems are designed to address the many challenges faced by staffing agencies or MSPs and their clients. From improving operational efficiencies to ensuring compliance and enhancing supplier relationships, the capabilities of a VMS are instrumental in transforming contingent staffing outcomes. By leveraging these features, staffing agencies can not only meet but exceed the expectations of their clients, setting new standards in the staffing industry.

Ready to discover the PIXID VMS difference? Schedule a demo today to see how our VMS can empower your agency to achieve optimal contingent staffing results.

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Further reading

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